What is Receipt Capture in QuickBooks?

Receipt Capture is a QuickBooks feature that lets you record and store personal paid business expenses or business debit card receipts, without typing anything in by hand. You can use it from your phone or through the desktop browser version, with receipts either emailed in or photographed and uploaded directly. If you're a business owner whose only expenses are reimbursable ones, it can remove the need for separate expense-tracking software altogether.

How Receipt Capture saves you time

Instead of keeping a shoebox of paper receipts or manually entering each one, Receipt Capture takes the data straight from the receipt image and gets it ready for review inside QuickBooks. That means less admin at the end of the month, fewer lost receipts at tax time, and a much easier VAT trail if Revenue ever asks for supporting documentation.

How to use Receipt Capture in QuickBooks

• Forward a photo or scan of your receipt to your dedicated QuickBooks upload email address, then review and process it from the web browser version.
• Or, download the QuickBooks mobile app and take a photo of the receipt directly, it uploads straight into the software.

Who benefits most from this feature?

It's particularly useful for sole traders and small business owners who pay for business expenses personally, tradespeople and consultants who are frequently out and about, and any business trying to tighten up its expense records ahead of a VAT return or year-end accounts.

Frequently asked questions

Do I need extra software to capture receipts in QuickBooks?

No. Receipt Capture is built into QuickBooks, so if you already use the software for your bookkeeping, there's nothing extra to buy.

Does Receipt Capture work on mobile as well as desktop?

Yes. You can email receipts in for the browser/desktop version, or photograph them directly through the QuickBooks mobile app.

What happens to receipts once they're uploaded?

They sit ready for review inside QuickBooks, where you or your bookkeeper can check the details and match them to the relevant transaction.

Take the next step

If you'd like help getting QuickBooks properly set up for your business, including features like this one, book a call with Sakura.